Introduction
Dear Applicants
Please be informed that from 14 September 2015 all applicants need to be presented personally in Czech Visa Centers in Russia for submission biometric data along with visa application. Only children before 12 years old are exempted of this procedure.

VFS Global is a commercial company, working in partnership with the Embassy of the Czech Republic in Russia. Visa service centres provide visa information services (website and email enquiry service) and manage the Visa Service Centre. Your visa application will be processed and decided by the Consular Department of the Embassy of Czech Republic in Moscow. VFS and staffs at Visa service centres can give immigration advice but cannot influence the outcome of your visa application process. If any member of staff employed by Visa service centre claims to be able to influence your visa application, you should inform the Consular Department of the Embassy of Czech Republic in Moscow as soon as possible.

Czech Visa Service Centre in Moscow, Nizhny Novgorod, Kazan, Samara, Novosibirsk, Rostov-on-Don, Ufa, Irkutsk, Vladivostok, Khabarovsk, Krasnoyarsk, Krasnodar, Omsk, Perm and Saratov accepts applications only for short-term Schengen visa (stay in the Schengen area is up to 90 days). You need to apply directly to the Consular Department of the Embassy of Czech Republic in Moscow in case you fall under any of the below stated categories

Third Country National
Long term visa applications
Resident permit
Diplomatic passport holders

Please note: You can also submit your documents to obtain short-term visa to the Consular department of the Embassy of Czech Republic directly. Should you wish you apply directly to Embassy in Moscow, please book an appointment by contacting the call centre.

Applicants are solely responsible for the applications they submit. Any false documents or other misrepresentation of information in support of their application will have a direct bearing on the judgment of their application by the Consular Department the Embassy of Czech Republic in Moscow.


Visa Application Process

Foreign applicants must apply for visa directly in the Consulate Department of the Czech Embassy trough the appointment system. To make an appointment is possible trough call-centre by phones +7 499 703 49 72 or +7 499 704 55 61 if the applicant has legal foundation to stay in Russian Federation.

 
When you personally submit your documents at the visa service centre

Step 1 : Click “All About Visas”. Before applying, please ensure you are very clear on your ‘purpose of visit’ – do remember we are here to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category. Since our work is primarily administrative in nature, we cannot say whether you will be granted a visa and how much time it will take to process, as this is entirely the prerogative of the Consular Department of the Embassy of Czech Republic to decide on.
Step 2 : Complete your application form electronically or fill it manually in bold letters. Please ensure you do not leave any section of the form blank.
Step 3 : If the application has been completed electronically you must print the form. Note: You cannot save the form as it is fill able form only.
Step 4 : Check fees payable, payment options and documents required. All such details can be found in the respective visa categories under the section ‘All about Visas’.
Step 5 : Sign form/s at all indicated places.
Step 6 : Ensure photos are strictly as per Photo Specifications.
Step 7 : Check processing time to plan your travel accordingly.
Step 8 : Attach all supporting documents required. Make sure your application is complete. Incomplete applications cannot be accepted.
Step 9 : Visit the visa service centre during the working hours to submit your application along with the passport and required documents at Czech Visa service centre in person. Visa Service centre cannot accept applications in case you application does not meet the mandatory requirements.
Step 10 : You must carry your Russian local passport. Staff at the visa service centre will ask for this document before accepting the application. We request you to please cooperate with the staff at the visa service centre to complete the submission process.
Step 11 : Wait for decision and continue Track your application online.
Step 12 : Collect your passport. Your passport will be returned to you by the mode of delivery opted by you when submitted the application. Allow for 2-3 days transit time or courier return applications. Transit times differ by location and do take into account any public holidays for Visa service centre. Read document collection process carefully.
Please note that minor applicants aged 15 and older can also apply for a visa in person. To do this they need to submit their birth certificate in original and consent for submission from their parents.

 
When you decide not to go personally but ask someone else to submit your documents to visa service centre. Here someone else does not mean close relatives. Representative can submit the application on behalf of applicant in case following conditions are satisfied:
Applicant has travelled/ used the previously issued Schengen Visas and;
Photocopies of Schengen visas issued previously and;
Applicant has authorized you by way of original power of attorney
Step 1 : Click “All About Visas”. Before applying, please ensure you are very clear on your ‘purpose of visit’ – do remember we are here to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category. Since our work is primarily administrative in nature, we cannot say whether you will be granted a visa and how much time it will take to process, as this is entirely the prerogative of the Consular Department of the Embassy of Czech Republic to decide on.
Step 2 : Complete your application electronically or fill it manually in bold letters. Please ensure you do not leave any section of the form blank.
Step 3 : If the application has been completed electronically you must print the form. Note: You cannot save the form as it is fill able form only
Step 4 : Check fees payable, payment options and documents required. All such details can be found in the respective visa categories under the section ‘All about Visas’.
Step 5 : Sign form/s at all indicated places.
Step 6 : Ensure photos are strictly as per Photo Specifications.
Step 7 : Check processing time to plan your travel accordingly.
Step 8 : Attach all supporting documents (Including copies of previously issued Schengen Visas) required. Make sure your application is complete. Incomplete applications cannot be accepted.
Step 9 : Your representative should visit the visa service centre during the working hours to submit your application along with the passport and required documents at Czech Visa service centre. Visa Service centre cannot accept applications in case you application does not meet the mandatory requirements.
Step 10 : Representative is required to show/submit the following documents.
Original notarized authorisation letter signed by you.
Internal passport (original).
Step 11 : Wait for decision and continue tracking your application online.
Step 12 : Collect your passport. Your passport will be returned to you by the mode of delivery opted by you when submitted the application. Allow for 2-3 days transit time or courier return applications. Transit times differ by location and do take into account any public holidays for Visa service centre. Read document collection process carefully.

 
When you decide not to go personally but ask someone else in your company to submit your documents to visa service centre. . For example:Your visa application can be submitted by your colleague on the basis of the corporate power of attorney. Please note: Submission by the corporate power of attorney can only be possible if purpose of travel is business, cultural, science and sports.
Step 1 : Click “All About Visas”. Before applying, please ensure you are very clear on your ‘purpose of visit’ – do remember we are here to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category. Since our work is primarily administrative in nature, we have no say on whether you will be granted a visa and how much time it will take to process, as this is entirely the prerogative of the Consular Department of the Embassy of Czech Republic to decide on.
Step 2 : Complete your application electronically or fill it manually in bold letters. Please ensure you do not leave any section of the form blank.
Step 3 : If the application has been completed electronically you must print the form. Note: You cannot save the form as it is fill able form only
Step 4 : Check fees payable, payment options and documents required. All such details can be found in the respective visa categories under the section ‘All about Visas’.
Step 5 : Sign form/s at all indicated places.
Step 6 : Ensure photos are strictly as per Photo Specifications.
Step 7 : Check processing time to plan your travel accordingly.
Step 8 : Attach all supporting documents required. Make sure your application is complete, including copies of previous issued Schengen visas Incomplete applications cannot be accepted.
Step 9 : Your representative should visit the visa service centre during the working hours to submit your Application along with the passport and required documents at Czech Visa service centre in Moscow by person. Visa Service centre cannot accept applications in case you application does not meet the mandatory requirements
Step 10 : Representative is required to show/submit the following documents.
Original corporate power of attorney (plus copy), it should contain the passport data of the applicant and of the representative also, it should be signed by the general director of the company.
Internal passport in original
Step 11 : Wait for decision and continue tracking your application online.
Step 12 : Collect your passport. Your passport will be returned to you by the mode of delivery opted by you when submitted the application. Allow for 2-3 days transit time or courier return applications. Transit times differ by location and do take into account any public holidays for Visa service centre. Read document collection process carefully

 
When you decide not to go personally but to ask your close relative to submit your documents to visa service centre. Close relative category includes: husband/wife, parents, children, grandparents, grandchildren. Brothers and sisters are not included in the category of close relatives.
Step 1 : Click “All About Visas”. Before applying, please ensure you are very clear on your ‘purpose of visit’ – do remember we are here to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category. Since our work is primarily administrative in nature, we cannot say whether you will be granted a visa and how much time it will take to process, as this is entirely the prerogative of the Consular Department of the Embassy of Czech Republic to decide on.
Step 2 : Complete your application electronically or fill it manually in bold letters. Please ensure you do not leave any section of the form blank.
Step 3 : If the application has been completed electronically you must print the form. Note: You cannot save the form as it is fill able form only
Step 4 : Check fees payable, payment options and documents required. All such details can be found in the respective visa categories under the section ‘All about Visas’.
Step 5 : Sign form/s at all indicated places.
Step 6 : Ensure photos are strictly as per Photo Specifications.
Step 7 : Check processing time to plan your travel accordingly.
Step 8 : Attach all supporting documents required. Make sure your application is complete. Incomplete applications cannot be accepted.
Step 9 : Your representative should visit the visa service centre during the working hours to submit your Application along with the passport and required documents at Czech Visa service centre in Moscow by person. Visa Service centre cannot accept applications in case you application does not meet the mandatory requirements
Step 10 : Representative is required to show/submit the following documents.
Original corporate power of attorney (plus copy), it should contain the passport data of the applicant and of the representative also, it should be signed by the general director of the company.
Internal passport in original
Step 11 : Wait for decision and continue tracking your application online.
Step 12 : Collect your passport. Your passport will be returned to you by the mode of delivery opted by you when submitted the application. Allow for 2-3 days transit time or courier return applications. Transit times differ by location and do take into account any public holidays for Visa service centre. Read document collection process carefully

 
When you decide not to go personally but ask accredited Travel agency to submit your documents to visa service centre. Please click here to see the list of accredited travel agency.

 
You can collect your visa application in person or you can ask a travel agent, tour operator, friend or relative to collect it on your behalf.
Option 1 : Applicants collecting their documents in person must present the following:
Proof of your identity (Russian passport). Staffs at the visa application centre verify your identity before the passport is given back to you.
Copy of the Russian passport biometric page;
Original acknowledgement receipt that you were given in the visa service centre when you submitted your visa application and;
Service agreement
Option 2 : If a representative is collecting your documents on your behalf they must present the following documents:
Original notarized authorization letter signed by you. In case original letter is submitted at the time of submission of visa application then please provide photocopy.
Original acknowledgement receipt that you were given in the visa service centre when you submitted your visa application.
Service agreement
Copy of representative’s passport biometric page;
Option 3 : Close relatives( Father, Mother, Children and Grandparents) must present the following in order to collect the passports of applicants:
Proof of their identity (Russian passport). Staffs at the visa application centre verify their identity before the passport is given back.
Original acknowledgement receipt that you were given in the visa service centre when you submitted your visa application.
Service agreement
Relationship proof with the applicant such as marriage certificate, birth certificate. Note: stamp on passport is not accepted as a proof of marriage certificate
Copy of close relatives’ passport biometrical pages and copy of the relationship document proof.

The collection times and visa application centre address are given on the Contact us page on this website. You can only collect your documents within these set times.

In view the above stated points, alternatively you may choose to have your documents delivered to your home or business address using the courier service (fee payable). Please see the additional services page on this website for more information about courier services.

Please Note: If you have lost your receipts then you must come in person to collect your passport and provide us a signed letter as an acknowledgment of passport collection. The visa application centre will not give your passport to your nominated person in this case.

Uncollected documents

You must collect the decision on your visa application, passport and supporting documents within 45 days from the date it reaches the visa application centre. If you do not collect your passport within this period then visa application centre will return it to the Consular Department of the Embassy of Czech Republic in Moscow. If this is the case, you will need to email the Embassy of Czech Republic in Moscow at ko.moskva @ embassy.mzv.cz to request for your documents. The visa application centre will not be able to help you once the 45 days has past and your documents have been sent to the Consular Department of the Embassy of Czech Republic in Moscow.


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